Department of Education Hiring School Administration Clerks | Government jobs - Job Description
Department of Education Hiring School Administration Clerks (302 Positions)
Position Overview: School Administration Clerks (302 Positions)
Directorate: School Support
Salary Range: R216,417 – R254,928 (Level 05)
Qualifications and Requirements
Education:
Candidates must hold a Grade 12 certificate or an equivalent qualification.
Experience in administration or corporate services will be advantageous.
Skills:
Excellent customer service skills.
Proven ability to focus on and orient services toward clients.
Strong interpersonal skills, honesty, and integrity.
Basic proficiency in computer literacy and numeracy.
Solid written and verbal communication abilities.
Preference is given to applicants from the local area where the position is based.
Primary Duties and Responsibilities
1. General Administrative Support:
Perform basic clerical tasks, including organizing, storing, capturing, and retrieving correspondence and data.
Regularly update registers and maintain accurate statistical records.
Handle routine inquiries from stakeholders.
Operate office equipment, such as photocopiers and fax machines, for communication and document distribution.
Assist in managing the filing system for the component.
Draft letters and correspondence as required.
2. Document Management:
Maintain incoming and outgoing document registers.
Distribute documents and packages to internal and external stakeholders.
3. Supply Chain Clerical Support:
Assist with the procurement of goods and services by liaising with stakeholders.
Obtain quotations and complete procurement documentation for standard office supplies.
Maintain stock control and oversee the office stationery inventory.
Keep an up-to-date asset register for the department or district office.
4. Personnel Administration:
Manage personnel records, including attendance and leave registers.
Arrange travel and accommodation for staff.
5. Financial Administration:
Capture and update expenditure data for the department.
Verify the correctness of travel and subsistence claims before submitting them for managerial approval.
Manage petty cash and telephone accounts for the office.
6. Education Data Management:
Capture and maintain accurate learner and educator data using the SASSAMS system.
Closing Date
All applications must be submitted by 31 January 2025.
Employment Equity Statement
The Eastern Cape Department of Education is committed to being an equal opportunity employer and representative of all communities. Efforts to promote diversity in the public service are prioritized, and preference will be given to applicants whose appointment will enhance representativeness in terms of race, gender, and disability.
Encouraged Applicants:
Individuals with disabilities.
Former special school learners.
Learners from schools of skills, provided they meet the minimum requirements.
Application Process
Applications must be submitted to the district office indicated in the advertisement, referencing the relevant job posting.
Required Documents:
Completed and signed Z83 Form (downloadable from this link). Unsigned forms will disqualify applications.
A detailed and updated CV with contact details for at least two references.
Certified copies of qualifications, identity documents, and, where applicable, a driver’s license.
For non-South African citizens, a copy of the permanent residence permit must be attached.
Foreign qualifications must be accompanied by a certification from the South African Qualifications Authority (SAQA).
Failure to submit any of the required documentation will result in disqualification from the recruitment process.
Disclaimer:
The Eastern Cape Department of Education reserves the right to verify information provided in applications. If you do not receive feedback within three months of the closing date, please consider your application unsuccessful.
Position Overview: School Administration Clerks (302 Positions)
Directorate: School Support
Salary Range: R216,417 – R254,928 (Level 05)
Qualifications and Requirements
Education:
Candidates must hold a Grade 12 certificate or an equivalent qualification.
Experience in administration or corporate services will be advantageous.
Skills:
Excellent customer service skills.
Proven ability to focus on and orient services toward clients.
Strong interpersonal skills, honesty, and integrity.
Basic proficiency in computer literacy and numeracy.
Solid written and verbal communication abilities.
Preference is given to applicants from the local area where the position is based.
Primary Duties and Responsibilities
1. General Administrative Support:
Perform basic clerical tasks, including organizing, storing, capturing, and retrieving correspondence and data.
Regularly update registers and maintain accurate statistical records.
Handle routine inquiries from stakeholders.
Operate office equipment, such as photocopiers and fax machines, for communication and document distribution.
Assist in managing the filing system for the component.
Draft letters and correspondence as required.
2. Document Management:
Maintain incoming and outgoing document registers.
Distribute documents and packages to internal and external stakeholders.
3. Supply Chain Clerical Support:
Assist with the procurement of goods and services by liaising with stakeholders.
Obtain quotations and complete procurement documentation for standard office supplies.
Maintain stock control and oversee the office stationery inventory.
Keep an up-to-date asset register for the department or district office.
4. Personnel Administration:
Manage personnel records, including attendance and leave registers.
Arrange travel and accommodation for staff.
5. Financial Administration:
Capture and update expenditure data for the department.
Verify the correctness of travel and subsistence claims before submitting them for managerial approval.
Manage petty cash and telephone accounts for the office.
6. Education Data Management:
Capture and maintain accurate learner and educator data using the SASSAMS system.
Closing Date
All applications must be submitted by 31 January 2025.
Employment Equity Statement
The Eastern Cape Department of Education is committed to being an equal opportunity employer and representative of all communities. Efforts to promote diversity in the public service are prioritized, and preference will be given to applicants whose appointment will enhance representativeness in terms of race, gender, and disability.
Encouraged Applicants:
Individuals with disabilities.
Former special school learners.
Learners from schools of skills, provided they meet the minimum requirements.
Application Process
Applications must be submitted to the district office indicated in the advertisement, referencing the relevant job posting.
Required Documents:
Completed and signed Z83 Form (downloadable from this link). Unsigned forms will disqualify applications.
A detailed and updated CV with contact details for at least two references.
Certified copies of qualifications, identity documents, and, where applicable, a driver’s license.
For non-South African citizens, a copy of the permanent residence permit must be attached.
Foreign qualifications must be accompanied by a certification from the South African Qualifications Authority (SAQA).
Failure to submit any of the required documentation will result in disqualification from the recruitment process.
Disclaimer:
The Eastern Cape Department of Education reserves the right to verify information provided in applications. If you do not receive feedback within three months of the closing date, please consider your application unsuccessful.
