The Role of an Administration Clerk in the Department of Correctional Services: National Council for Correctional Services (NCCS)
Overview
The Department of Correctional Services in South Africa is actively recruiting for the position of Administration Clerk within the National Council for Correctional Services (NCCS). This role, based at the National Head Office in Pretoria, is crucial for maintaining the integrity and efficiency of administrative functions within the department. With a salary of R216,417 per annum, the position offers an opportunity to contribute to the rehabilitation and management of lifer profiles.
Job Description
Position Details
Position Title: Administration Clerk – National Council for Correctional Services (NCCS) (4 positions available)
Reference Number: HO 2024/08/01
Location: National Head Office, Pretoria, Gauteng
Salary: R216,417 per annum
Core Responsibilities
As an Administration Clerk within the NCCS, the successful candidate will be tasked with several key responsibilities, including:
Filing and Safekeeping of Lifer Profiles: Maintaining accurate and secure records of lifer profiles is essential for ensuring the proper management of inmates who are serving long sentences.
Managing Communication Between Departments: The clerk will facilitate the exchange of information among the NCCS Secretariat, the Directorate of Pre-Release Resettlement, and the Ministry of Correctional Services.
Meeting Preparation and Management: Organizing and preparing for NCCS meetings, including those related to the Correctional Supervision and Parole Review Board, is a critical part of the role.
Drafting Recommendations: The clerk will be responsible for drafting recommendations that may impact parole decisions and the overall management of lifer profiles.
Handling Enquiries and Applications: The role includes responding to inquiries related to lifer profiles and processing applications for parole revocation and reinstatement.
Qualifications and Requirements
Educational Background
Minimum Education: A Grade 12 certificate is required for this position.
Desirable Experience: Prior experience in a parole profile environment is considered advantageous.
Essential Skills
Computer Literacy: Proficiency in computer use is essential for managing records and communication.
Communication Skills: Strong verbal and written communication abilities are necessary for effective interaction with various stakeholders.
Customer Service Orientation: A focus on client needs and a commitment to service excellence are vital attributes.
Problem-Solving Abilities: The candidate should demonstrate effective decision-making and problem-solving skills.
Interpersonal Skills: Strong interpersonal abilities are required to foster collaborative relationships within the department.
Personal Attributes
Candidates should exhibit a high level of integrity, honesty, and confidentiality, as the role involves sensitive information regarding lifer profiles.
Application Process
Important Dates
Closing Date for Applications: 23 September 2024 at 15h45
Application Submission Instructions
Interested individuals must submit their applications as follows:
Postal Address: National Head Office, Department of Correctional Services
Post Advertisement Section, Private Bag X136,
Pretoria, 0001
Hand Delivery: 124 WF Nkomo Street, Poyntons Building,
Corner WF Nkomo and Sophie De Bruyn Street,
Pretoria, 0001
Email:
Thapelo.Leballo@dcs.gov.za
Application Requirements
Applicants must complete the Z83 form, which is the standard Public Service application form. This form must be fully filled out and submitted along with a detailed CV. Certified copies of qualifications, identity documents, and other relevant documents will only be requested from shortlisted candidates and must not be older than six months.
Additional Application Notes
Candidates should indicate their race, gender, and disability status to support the Employment Equity Act.
Retired public service employees with certain restrictions or those medically unfit will not be considered for this position.
It is crucial to note that no faxed, emailed, or posted Z83 forms will be accepted.
Considerations for Applicants
Applications received after the closing date will not be considered.
Only shortlisted candidates will receive communication regarding their application status. If no feedback is provided within three months, applicants should assume their application was unsuccessful.
Security clearance and qualification verification are mandatory for all shortlisted candidates, and appointments are provisional pending successful completion of these processes. Failure to obtain security clearance could lead to termination of employment.
Conclusion
The position of Administration Clerk within the NCCS is vital for the effective functioning of the Department of Correctional Services. This role not only requires administrative skills but also a commitment to ethical standards and client service. By filling this position, the Department aims to enhance its operational efficiency and contribute to the overall goal of rehabilitation within the correctional system.
For those interested in this opportunity, ensure your application is thorough and submitted on time, as this could be a significant step in your career within the public service sector.
