Fidelity service group Is recruiting unemployed individuals with the necessary qualifications to apply for the administrative assistant position
The incumbent will be required to handle all documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.
Duties & Responsibilities:
- To coordinate and book all meetings for the GM, clients, management and one to one with individual staff
- Minute taking at meetings when required
- Ensure that agendas and minutes are distributed timeously
- Ensure that meetings are coordinated, via email, phone
- Ensure accurate minutes of meetings are recorded either on a daily, weekly, or monthly basis
- To type correspondence as and when required
- To ensure all outgoing documentation is distributed
- To screen all documentation/correspondence for the General Manager, priorities and obtain required information from all departments
- To answer and screen all calls to General Manager
- Control of fleet repairs and purchase orders
- Telephonic assistance with any problems/complaints that reach the General Manager
- Give detailed feedback to clients as and when required
- To make travel and accommodation arrangements for the General Manager or other managers
- Ensure that travel and accommodation arrangements are within budget
- To carry out any ad-hoc functions which the HOD may require from time to time
- To assist any staff requiring an appointment with the General Manager.
- Prepare commission claims for review and sign-off
- Perform payroll administration for the FSD – leave forms, applications, reconciliations, and related tasks.
- Supporting the sales force with general operations to help reach the team’s objectives
- Assist with general administration duties for FSD staff
- Dealing with and responding to high volumes of emails
- Maintain a deep knowledge of Fidelity SecureDrive’s products and services and keep up to date with changes
- Assist the team with adhoc tasks.
Minimum qualifications and experience:
- Matric / Grade 12
- Excellent verbal and written communication skills
- Computer Literate (MS Office, Excel, PowerPoint)
- Great interpersonal skills
- High organisational skills and ability to manage a number of projects at the same time
- Ability to prioritise own workload
- Must be detail orientated
How to Apply
Click here to apply online for the fidelity service administrative assistant position
Closing Date 02 July 20
